Document management (DMS)
Your security as a strategic success factor
Professional document management (DMS) is the foundation of every information security management system (ISMS). Structured management, versioning and archiving of all relevant documents is essential, especially for ISO 27001 certification. Find out why a DMS is essential, what advantages it offers and how you can take the decisive step towards optimal document management with our support.
What is document management (DMS) and why is it so important?
A document management system (DMS) controls the entire document life cycle – from creation and distribution to audit-proof archiving. It not only manages traditional paper documents, but also text files, spreadsheets, audio and video files and PDF documents. Document control is particularly important in an ISMS in order to meet the compliance requirements of ISO 27001 and data protection (e.g. GDPR).
Important aspects of a successful DMS
- Structured storage: All documents are stored centrally and can be accessed by authorized persons from any location.
- Clear responsibilities: Roles and processes (such as approval, revision, historicization) are clearly defined and traceable.
- Revision-proof versioning: All changes are documented so that previous versions and the change history can be traced at any time.
- Compliance and transparency: A reliable DMS makes it easier to prove compliance during audits and promotes transparent workflows and effective risk management.
Your benefits from professional document management
- Central database: Save time and effort by managing all relevant documents centrally.
- Quick access: Find the information you need in seconds – from anywhere.
- Efficient collaboration: Work on documents across departments and disciplines in real time.
- Process optimization: Increase productivity and reduce costs through automated workflows.
- Legal and standards compliance: Meet legal requirements (e.g. GDPR) and compliance requirements (e.g. ISO 27001) efficiently.
- Security and data protection: Protect sensitive data with precise access rights and secure archiving.
What our customers say
In summary, we are very satisfied with the performance of QSEC and will continue to develop and use the software intensively in the future. The manufacturer of the software, Nexis GRC, is a reliable partner for us, always providing us with the best possible support thanks to its decades of experience in implementing global GRC and ISMS projects.
In the end, QSEC was convincing in the cost-benefit analysis and in terms of scalability as a single-source tool. QSEC supports the dissemination of a uniform understanding of processes. The system acts as a central platform in which all business processes are recorded.
In Nexis GRC, we have found a partner that speaks our "language" and responds openly to our requirements and ideas. The partnership with Nexis GRC has convinced me throughout the entire duration of the collaboration.
Auditing our infrastructure has become much easier and more efficient with the support of QSEC. Based on the auditors' positive assessment of the system's performance, we will continue to expand QSEC in line with our requirements.
The methods and processes already integrated in the standard QSEC have significantly supported us in the professional development and operation of our information security management system. The maturity assessment and development enable us to continuously operate, monitor and further develop our Techem ISMS with QSEC in a resource-saving manner.
DMS integration in QSEC: Your path to a holistic ISMS
Our GRC / ISMS software QSEC has integrated document management for all ISMS-relevant files. You can access documents directly in the information security management process or store them specifically. The system seamlessly documents all responsibilities, versions and changes, ensuring that your processes always remain transparent and audit-compliant.
Do you already use a document management system? QSEC can be flexibly connected and enables seamless integration into your existing IT landscape.
Selected success stories
DSW21 on the successful introduction of an Information Security Management System (ISMS) with QSEC
Cancom on the global introduction of an Information Security Management System (ISMS) in accordance with ISO/IEC 27001 with QSEC
Techem on the challenges and experiences in information security and risk management with QSEC
Harzklinikum Dorothea Christiane Erxleben on software-supported security management in accordance with B3S Health, ISO 27001 and GDPR with QSEC
HanseMerkur on the development of a holistic management system taking into account the insurance law aspects according to VAIT
Take action now: Take the next step with QSEC!
Rely on holistic information security management that meets your requirements - QSEC is a reliable partner at your side.
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Download ISO 27001 checklist:
Find out which steps are crucial for a successful information security management system.
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